Inventory: Difference between revisions

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(Created page with "Category:Office == Inventory == There are 3 locations where inventory is stored: * Lobby Area - mainly for walk-up sales * Bay Gel Rack - Used only to store PARTIAL rolls...")
 
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[[Category:Office]]
[[Category: Business Operations]]
== Inventory ==
== Expendables Inventory ==
There are 3 locations where inventory is stored:
=== Gels ===
* Lobby Area - mainly for walk-up sales
We take a full inventory of all our gels every 2 months. This should be quick, as all the partial rolls should have an endcap tape with the # of feet on it.
* Bay Gel Rack - Used only to store PARTIAL rolls we use for student cuts
* Studio - Where most of the inventory is stored.


Any time we run out of stock, you should put a note in the #needslist slack channel.
We have a gel inventory form you can print on [https://docs.google.com/spreadsheets/d/1OdhbSlHmgqs7AhlIQEyPEuy7vgX34foEeJsj-HXugOQ/edit?usp=sharing google docs].
Here is an example of a filled out form:
[[File:Gel Inventory Form.png|frame|center]]


=== Gel By the Foot ===
For partial rolls, put the number of rolls as well as feet on each individual rolls.
We use partial rolls to sell by the foot. They are stored in the bay, and should have a piece of tape indicating how many feet are left on the roll.
When gel is cut off, the number should be crossed out and updated.


To keep things organized, gels should be put back in the rack '''as soon as the sale is done'''.
=== Other Expendables ===
 
We take a full inventory of expendables in July and December.
If you run out of a kind of gel, put a note in the slack #needslist channel.
An inventory checklist is generated from within QuickBooks and should be used.
 
Here is an example:
If you run out of gel and need some for a sale, you can check the "AS USED" stock for it. If there some, you can open the bag. Put a note in slack #needslist saying we need an AS-USED replacement.
[[File:Inventory worksheet.png|frame|left]]
 
DO NOT open a full roll of gel under any circumstances.
 
=== As-Used Gels ===
We have partial rolls that have been bagged and are sold on an as-used basis.  They get sent on jobs, and if the bag is opened, we know gel has been used and we can charge.
These rolls are stored either in the bay or in the studio.
 
As much as possible, we want to keep those gels sealed to put on a job, but if you run out of by the foot, you can open a bag.
 
=== Full Rolls ===
The Full rolls are in the rack in the Studio.
We should have 2 rolls of all the common types at all times so we have inventory to sell to a show at any given moment.
These rolls should stay intact and are only for sale as whole roles.
 
 
=== Studio Inventory Layout ===
The gel rack in the studio should be used to store FULL gel rolls.
AS-USED gels can also be in the rack, but have to be bagged

Latest revision as of 16:32, 2 October 2019

Expendables Inventory

Gels

We take a full inventory of all our gels every 2 months. This should be quick, as all the partial rolls should have an endcap tape with the # of feet on it.

We have a gel inventory form you can print on google docs. Here is an example of a filled out form:

Gel Inventory Form.png

For partial rolls, put the number of rolls as well as feet on each individual rolls.

Other Expendables

We take a full inventory of expendables in July and December. An inventory checklist is generated from within QuickBooks and should be used. Here is an example:

Inventory worksheet.png
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