Subrent Gear for an Order
Occasionally, we need to sub-rent specific piece of equipment from another vendor. CurrentRMS allows us to mark equipment as subrented which helps us keep track of what we need to pick-up and what we need to return to the vendor.
To illustrate the process, let's assume that we have an order with 2 M-18 lights.
All of an Item is being sub-rented
If both M-18 lights are being sub-rented from the same vendor, the following process applies:
- Go to the Detail View
- Select the M-18 and all of its accessories
- Under Function, select Set sub-rent supplier
- Select the vendor we will be subrenting from
- Slide "Convert to Sub-rent" to Yes
- Click Set sub-rent supplier
All of the M18 and its accessories are not marked with a "Sub-Rent Booking" Asset Number and the Quantity is in brackets [2].
Only Some items are sub-rented
If only 1 of the 2 M-18 are being sub-rented, I find it easier to do the following:
- Adjust the Item quantity to ONLY the subrented quantity (i.e. 1 M18)
- Convert the line to sub-rented, as above
- Go back and adjust the Item Quantity again to bring it back to the order total.
- The newly added quantity will be set as a group booking which we can scan from out stock.
This is the most efficient way I have found to quickly have items that are a mix of in-stock and sub-rented.
The alternative would be to go to the individual items, edit and allocate as "sub-rent", but this requires to visit every items that are part of a kit, which is time consuming.
Multiple sub-rent suppliers
If we are getting the same item from 2 different suppliers, the easiest way to do that is as follow:
- Have 1 line item for Gear from Supplier A
- Pick again the same gear, which creates a 2nd line item and sub-rent from Supplier B.
The only issue is that on the Quote/Invoice, the M18 would show as 2 lines (Qty 1 each) instead of a single line with Qty 2.